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AI automation agency · Germany-wide

AI automation that removes the manual work your team hates.

Valendis Automation designs and builds AI automations, n8n workflows and automated reporting for small and mid-sized companies across Germany, plus Austria, Switzerland and Romania. We work remotely nationwide and on-site when a project needs it, and we connect the tools you already use, so data moves on its own and reports write themselves.

Book a free 30-min callSee our work
  • Germany-wideRemote + on-site, HQ Augsburg
  • 89.4 MWSolar project in portfolio
  • n8n · PythonCore automation stack
  • EN · DE · ROProject languages

Services

What we automate

AI automation works best on repetitive, rule-heavy tasks: copying data between systems, building the same report every morning, chasing missing information. We take those tasks off your team's desk with workflows that are documented, monitored and yours to keep.

01

Workflow automation

End-to-end workflows in n8n or Make that move data between your CRM, ERP, inbox, spreadsheets and accounting tools, with error handling and alerts built in.

  • n8n
  • Make
  • Webhooks
02

AI agents & assistants

LLM-powered assistants that answer customer questions, draft replies, classify documents or extract data from PDFs and emails, grounded in your own knowledge base.

  • LLMs
  • RAG
  • Agents
03

Automated reporting

Daily PDF reports, live dashboards and Excel workbooks (including .xlsm) that fill themselves from your source data, so managers see the numbers before the first coffee.

  • Excel
  • Dashboards
  • PDF
04

Field data capture

Offline-first tablet forms for construction sites, solar parks and field teams, synced automatically when crews are back in Wi-Fi range and validated before anyone sees them.

  • Offline
  • Tablets
  • Sync
05

System integration

Custom API connections between tools that do not talk to each other, from webshops and booking platforms to legacy databases, so information is entered once.

  • REST APIs
  • Python
  • SQL
06

Automation audit

A structured look at your processes to find the three to five automations with the best payback, delivered as a prioritised roadmap with effort and savings estimates.

  • Process mapping
  • ROI
  • Roadmap

Case study · Solar construction

Field data to daily report for an 89.4 MW solar park

Alpin Sun tracks the installation status of every mounting table across 15 zones in a large Excel workbook. We designed an offline-first system that captures status on tablets, validates it, aggregates it per zone and fills the existing workbook, dashboard and a 07:00 daily report automatically.

Read the case study
15Zones
4,228Mounting tables
144k+PV panels
07:00Daily auto-report

Process

How a project runs

Fixed scope, fixed price, no surprises. You always know what is being built, why, and when it goes live.

  1. Free intro call

    30 minutes to understand the process you want to automate and whether automation is worth it.

    Day 1

  2. Audit & proposal

    We map the workflow, list the systems involved and send a fixed-price proposal with a clear scope.

    Within 1 week

  3. Build & test

    We build in a staging environment, test with your real data and run in parallel with the old process first.

    Typically 2–6 weeks

  4. Handover & support

    Documentation, a short training for your team, and optional monthly monitoring and maintenance.

    Ongoing, optional
Founder
Madalina-Georgiana Goia-Matei
Location
Augsburg (HQ), projects across Germany
Markets
All of Germany, Austria, Switzerland, Romania
Languages
German, English, Romanian
Stack
n8n, Make, Python, SQL, LLM APIs

About

A founder-led automation studio

Valendis Automation is run by Madalina-Georgiana Goia-Matei, who also leads the marketing agency Alpine Marketing. Years of running campaigns, reports and client operations for SMEs in Germany and Romania showed the same pattern everywhere: skilled people losing hours to copy-paste work.

Valendis exists to fix that with practical AI automation. You work directly with the person who designs and builds your system, in German, English or Romanian, and every project is documented so your team understands what runs and why.

FAQ

Questions about AI automation

What does an AI automation agency actually do?

We design and build software workflows that take over repetitive tasks: moving data between systems, generating reports, answering routine questions or extracting information from documents. AI models are used where judgement on unstructured text is needed; classic automation handles everything rule-based.

Which processes should we automate first?

Start with tasks that happen daily or weekly, follow clear rules and touch two or more tools. Typical first wins are reporting, lead and order handling, invoice data capture and status updates from the field.

Is AI automation GDPR compliant?

It can be, if it is designed that way. We collect only the data a workflow needs, prefer EU hosting or self-hosted n8n, and sign a data processing agreement under Art. 28 GDPR as part of every contract.

How long does a project take and what does it cost?

Most projects take two to six weeks from signed proposal to go-live. Every project is quoted at a fixed price after the free intro call, and monthly maintenance is optional.

Do we have to replace Excel or our existing tools?

No. We automate around the tools your team already trusts. In the Alpin Sun project, for example, the existing .xlsm workbook stayed and is filled automatically.

Contact

Tell us what you want to automate

Describe the task that costs your team the most time. We reply within one business day with a first assessment and a suggested slot for a free 30-minute call.

Prefer email? Write to hello@valendis-automation.com

Thank you, your message has been sent. We will reply within one business day.